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<p class="MsoNormal"><span style="color:#1F497D">Hello, NHERI EF Awardees:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">To follow-up on Ross’ inquiry below, please note the following in your cooperative agreement:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Due within three months of the effective date of the cooperative agreement (</span><b><span style="color:#C00000">due date is April 1, 2016</span></b><span style="color:#1F497D">):<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b>1.6 Information Security<o:p></o:p></b></p>
<p class="MsoNormal" style="text-autospace:none"><b>In accordance with Article "Information Security" of the CA-FATCs for Managers of Large Facilities, the Awardee shall submit
<u>a written summary of its Information Technology Security program</u>. The summary shall be provided to the NSF Program Officer within three months of the effective date of this CA.<o:p></o:p></b></p>
<p class="MsoNormal"><span style="color:#1F497D">We do not want your entire cybersecurity plan with all the details; we just need a one- or two-page summary of your plan. </span><b><span style="color:#C00000">Please submit the Cybersecurity Plan as an Interim
Report in research.gov</span></b><span style="color:#C00000">. </span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Due by the end of the fourth month of the award period (</span><b><span style="color:#C00000">due date is April 30, 2016</span></b><span style="color:#1F497D">)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l2 level1 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Submission to the cognizant Program Officer the Project Execution Plan (see below).
<b><span style="color:#C00000">Please submit the Project Execution Plan as an Interim Report in research.gov.</span></b><span style="color:#C00000">
</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l2 level1 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Complete user support information provided to the CI awardee for the NHERI website<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l2 level1 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Annual Report Due, covering the period from January 1, 2016 to March 31, 2016. <b><span style="color:#C00000">Please use the Annual Report function in research.gov
</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Re the <b>Project Execution Plan</b> (may use documents from the proposal and developed during the pre-award phase – but please UPDATE them as needed) – see your cooperative agreement, Section 2.4)
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Use a Cover Sheet with title “Project Execution Plan,” your NSF award number, institution, PI and co-PI names, and date of submission
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Updated Tables 1, 2 and 3 from proposal listing all organizations and supported and non-supported personnel, including annual level of effort;<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Project Organizational Chart;<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Science Plan; <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Description of Scope, Major Deliverables, and Five-year Project Schedule;
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Strategic Plan for Operations, with Goals; <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Performance Metrics, with targets, to include the following metrics tracked each year (include a table that has four columns: Goal #, Description of Goal, Target Metric, Measured Metric)
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 1: Facility Utilization: Target Utilization 92% (actual days of equipment utilization by NSF supported projects/total planned days of utilization as included in the approved final Annual Work Plan, including days planned
for routine equipment maintenance and calibration)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 2: Per Cent Planned Project Throughput Completion: Target 100%<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 3: Per Cent Completion of Maintenance, Calibrations, and Repairs: Target 100%<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 4: Actual award expenditures within +/-3% of approved annual workplan budget<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 5: User Survey Results: Target rating 4.5/5.0 (in year two, this could also be data provided by the User Forum)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 6: Number of peer-reviewed publications resulting from use of the facility by external NSF supported users: Target 3 publications/year<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 7: Number of peer-reviewed publications that reused data generated by the facility: Target 2 publications/year<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 8: Number of planned days that NSF projects are delayed due to down-time for equipment damage and repair: Target No more than 5% of days planned for NSF projects as approved in the final Annual Work Plan (including days planned
for equipment calibration).<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 9: Safety Reportables: Target 0 incidents<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Goal 10: Cybersecurity Reportables: Target 0 incidents<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The Awardee will annually document and report on the demographics of users in the following categories: faculty, post-docs, graduate students, undergraduate students, REU students, K12 students, practitioners, and scientists from
other federal agencies.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Project Management System and Performance - Assessment Plan
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Marketing and Broadening Participation Plan (discuss on-site training/workshops, outreach at conferences, training webinars, special outreach to targeted populations, etc)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Work Breakdown Structure and Dictionary, with Five-year Budget Allocations and Year One Budget Allocations (if these have changed since original proposal, please UPDATE)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Year One Work Plan - use format described in NSF 14-605: a table with the following column headings: WBS element number and name, strategic goal, objective, brief activity description, activity budget (total direct and indirect
costs) deliverable, milestone date, performance metric, performance metric target, and responsible organization/staff name(s). The total budget should total to the year one NSF FastLane budget request.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Cybersecurity Plan Summary (this is what you provided on April 1, 2016) <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Risk Management Strategy, including Risk Assessment - Matrix, and Mitigation Plan for each Risk (include a risk matrix)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Software Development and Lifecycle Management Plan<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Staff Position Descriptions (these were provided in the Proposal Addendum but should be updated, or if you have position descriptions developed by your university, you may provide those)<span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Having had no takers for working on the annual report format, I will provide additional guidance to what is in your cooperative agreement for the annual report in early April.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please let me know if you have any questions or if a short teleconference would be helpful.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Joy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Joy Pauschke, Ph.D., P.E.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Program Director<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Engineering for Natural Hazards & Natural Hazards Engineering Research Infrastructure<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Division of Civil, Mechanical and Manufacturing Innovation<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Directorate for Engineering<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">National Science Foundation<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">4201 Wilson Boulevard<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Suite 545, Room 545.07<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Arlington, VA 22230<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="mailto:jpauschk@nsf.gov"><span style="color:blue">jpauschk@nsf.gov</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Phone 703-292-7024<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Fax 703-292-9053<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Ross W Boulanger [mailto:rwboulanger@ucdavis.edu]
<br>
<b>Sent:</b> Tuesday, March 29, 2016 2:10 PM<br>
<b>To:</b> Pauschke, Joy M. <jpauschk@nsf.gov><br>
<b>Cc:</b> ef@designsafe-ci.org<br>
<b>Subject:</b> Project execution plan<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi Joy,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are beginning to assemble our Project Execution Plan, which we understand is due for all the EFs on April 30. We just wanted to check if you had any particular guidance you’d like us to consider beyond what is in the cooperative agreement.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Ross<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#222222">Ross W. Boulanger, Professor<br>
Director, Center for Geotechnical Modeling<br>
Department of Civil & Environmental Engineering<br>
University of California, Davis, CA 95616<br>
</span><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif"><a href="http://faculty.engineering.ucdavis.edu/boulanger/"><span style="color:blue">http://faculty.engineering.ucdavis.edu/boulanger/</span></a></span><span style="color:#222222"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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