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<strong>Meeting summary for Data Curation & Publication Office Hours T/Th (05/08/2025)</strong>
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<strong>Quick recap</strong>
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Dan and Maria discussed the current state of their work, the impact of federal budget cuts, and the status of data in the data depot. They also planned an event in Davis, with Maria attending in person and discussed the process of uploading and categorizing data in Design Safe. Lastly, they discussed the organization and naming conventions of files in a data set, the management and organization of video data, and the logistics of an upcoming event.
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<strong>Next steps</strong>
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• Maria to send Dan instructions for homework and data upload process for students.
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• Maria to consult with her team about Globus alternatives for data transfer.
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• Maria to provide guidelines on renaming and reorganizing files in DesignSafe.
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• Dan to work on logistics for student attendance, identifying who will be in-person and remote.
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• Dan to confirm the meeting date of the 25th with students.
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• Dan to potentially share a student's Box folder with Maria to showcase current data organization.
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• Maria to make travel arrangements for visiting Davis.
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• Students to create DesignSafe accounts before the meeting.
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• Students to upload their data to DesignSafe before the meeting, following Maria's instructions.
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• PIs to attend the meeting to demonstrate engagement and importance of data management.
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<strong>Summary</strong>
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<strong>Budget Cuts Impact Facility Project</strong>
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Dan and Maria discussed the current state of their work and the impact of the federal budget cuts. Maria clarified that the facility construction project was still on track and that the budget cuts had not yet affected their work. They also acknowledged the stress and uncertainty caused by the budget cuts and the potential for job losses. Dan emphasized the importance of acknowledging the situation openly and trying to dampen the impact of the wild oscillations in the budget cuts.
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<strong>Organizing Data for Design Safe</strong>
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Dan and Maria discussed the status of data in the data depot and the need to get projects into the design safe. They planned to organize a day-long session where participants would work on getting their data published, with Maria providing guidance and support throughout the day. The goal was to have participants' data organized and published by the end of the session. Maria also mentioned that she would send out documents for participants to review beforehand, including a checklist, an account in design safe, a data organization schema, and a document on how to describe their data.
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<strong>Davis Event Planning and PI Attendance</strong>
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Dan and Maria discussed the upcoming event in Davis, with Maria planning to attend in person. They discussed the possibility of some participants joining remotely, with Maria suggesting a dedicated time for remote participants. Dan confirmed that the event would be held on the 26th, which coincides with Maria's grandson's 1st birthday. Maria emphasized the importance of the principal investigators (PIs) attending the event, as their presence can drive student interest and engagement.
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<strong>Design Safe Data Categorization Process</strong>
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Maria and Dan discussed the process of uploading and categorizing data in Design Safe. Maria suggested that the students should group their files and categorize them in Design Safe, rather than creating a nested directory tree. She also mentioned that Design Safe allows for renaming and moving files, which could simplify the process. Dan expressed concerns about the students' tendency to create deeply nested directory trees, but Maria reassured him that this could be undone in Design Safe. Maria agreed to send Dan instructions on how to prepare the data prior to uploading it to Design Safe.
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<strong>Improving Data Set Organization</strong>
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Dan and Maria discussed the organization and naming conventions of files in a data set. Maria suggested improvements, such as avoiding nested directories and using file names and tags to indicate data type. They also discussed the inclusion of high-speed video data in the experiment.
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<strong>Video Data Management Expectations</strong>
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Dan and Maria discussed the management and organization of video data. Dan highlighted the need for establishing expectations for video data management, as the current method was not tagged as data. Maria agreed and suggested that the data curator should not be the engineer, as their criteria for data representation might differ. They also discussed the importance of having a consistent directory tree for data organization, with clear distinctions between raw and processed data.
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<strong>Data File Organization and Categorization</strong>
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Maria and Dan discussed the organization and categorization of data files in a project. They agreed that the files should be categorized in a way that makes sense for the project, and that the consumer of the data should not see all the different files but only what gets tagged as interesting. They also discussed the need for a data dictionary that explains the file naming convention and the meaning of certain terms. Dan expressed some confusion about certain terms and the document that Maria had found, and they agreed that it should be part of the standard aid report.
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<strong>Event Logistics and Data Sharing</strong>
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Dan and Maria discussed the logistics of an upcoming event. Maria agreed to send Dan the homework instructions and think about the data upload process. Dan planned to work on the student logistics and possibly find a student to share their data set for Maria's reference. They also discussed the possibility of Maria attending the event in person.
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