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Meeting assets for Data Curation & Publication Office Hours T/Th are ready!
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Meeting summary </p>
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<h2 id="quick-recap" style="font-size:16px;line-height:24px">Quick recap</h2>
<p style="font-size:14px;line-height:20px">The meeting focused on evaluating descriptions and datasets using a rubric-based system with an AI client, where Bernard demonstrated how descriptions can be scored and discussed the need to improve keyword relevance and concept understanding. Maria and Bernard explored search strategies for digital porous media datasets, considering the balance between specificity and generalizability in their search criteria. They also discussed the organization of scripts and models for testing, the transformation of binary files into accessible images, and the importance of downloadable metadata files for improving data reusability.</p>
<h2 id="next-steps" style="font-size:16px;line-height:24px">Next steps</h2>
<ul style="font-size:14px;line-height:20px"><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3a6a8-d080-11f0-a7f6-621977c2314b" rel="nofollow">Bernard: Try to get the editor/improver tool to work, aiming to complete by Wednesday.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3ab88-d080-11f0-a896-621977c2314b" rel="nofollow">Maria: Select and prepare better example descriptions from the portal for testing by next Wednesday.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3ae1f-d080-11f0-adfc-621977c2314b" rel="nofollow">Maria: Write an email to recruit Bernard and Chinar to participate in the data curation summer institute and define their presentation topics.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3b040-d080-11f0-a758-621977c2314b" rel="nofollow">Maria: Write down and raise the issue of downloadable metadata for each dataset at the next meeting with Vera/team, ensuring Vera is assigned to address this topic.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3b234-d080-11f0-9501-621977c2314b" rel="nofollow">Bernard: Run evaluation tests on different language models (e.g., DeepSeek, Meta Llama) and prepare results for analysis by Wednesday.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3b42d-d080-11f0-9c37-621977c2314b" rel="nofollow">Maria: Analyze the results of the evaluation tests after receiving them from Bernard.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3b61a-d080-11f0-9118-621977c2314b" rel="nofollow">Maria: Send impressions/feedback about the writing tool to Zach after analysis (as a courtesy, timing flexible due to Zach's availability).</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3b807-d080-11f0-94dd-621977c2314b" rel="nofollow">Bernard: Provide the whole folder and a notebook to Maria so she can run the evaluation script.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3c24f-d080-11f0-95b8-621977c2314b" rel="nofollow">Maria: Research and explain what a language model is, the architecture, and what Samba Nova is, for the upcoming presentation.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3c463-d080-11f0-8662-621977c2314b" rel="nofollow">Maria: Notify Bernard if attending the staff meeting on Wednesday and coordinate meeting in person if possible.</a></li><li><a href="https://tasks.zoom.us?meetingId=TWAOaU3%2BTaiaYMSMiwVsvA%3D%3D&stepId=ccd3c64a-d080-11f0-b40a-621977c2314b" rel="nofollow">Bernard: Coordinate with Chinar to see if he is available for the Wednesday meeting.</a></li></ul>
<h2 id="summary" style="font-size:16px;line-height:24px">Summary</h2>
<h3 id="ai-rubric-evaluation-system-demo" style="font-size:14px;line-height:20px">AI Rubric Evaluation System Demo</h3>
<p style="font-size:14px;line-height:20px">Bernard demonstrated a system that evaluates descriptions using a JSON file containing rubric guidelines and an AI client called Rocco. He showed how descriptions can be evaluated by placing them in a text file, which the system reads and provides a breakdown of rubric scores. Bernard noted that a recent test description scored a 4 out of 10, with the system incorrectly focusing on explicit keyword mentions rather than understanding the concepts.</p>
<h3 id="dataset-evaluation-rubric-discussion" style="font-size:14px;line-height:20px">Dataset Evaluation Rubric Discussion</h3>
<p style="font-size:14px;line-height:20px">Maria and Bernard discussed the evaluation of a dataset using a rubric, focusing on the use of keywords and relevant concepts to improve searchability. Bernard noted that changing the model used for evaluation yields different scores, suggesting a need to investigate this further. They agreed that the current dataset description lacks explicit keywords and relevant details, making it inadequate for testing purposes. Bernard explained the structure of the rubric, which is based on Zach's original work, and mentioned the need to adjust the scoring system to prioritize certain criteria. They also considered rephrasing some rubric criteria to better reflect the evaluation of relevant concepts rather than just keywords.</p>
<h3 id="optimizing-digital-porous-media-search" style="font-size:14px;line-height:20px">Optimizing Digital Porous Media Search</h3>
<p style="font-size:14px;line-height:20px">Maria and Bernard discussed the importance of including specific keywords when searching for data sets related to digital porous media, such as the type of material tested, the imaging method used, and the research methodology. They emphasized the need to balance specificity with generalizability to ensure relevant results, considering factors like lithology and the application of machine learning. Bernard suggested including terms like "imaging method" and "research methodology" in their search criteria, while Maria expressed concern about potentially reducing search scores if irrelevant terms are included. They agreed to test their approach and refine it as needed.</p>
<h3 id="script-organization-and-research-planning" style="font-size:14px;line-height:20px">Script Organization and Research Planning</h3>
<p style="font-size:14px;line-height:20px">Maria and Bernard discussed the organization and execution of a script, with Bernard offering to provide a folder and notebook for Maria to run tests on Wednesday. They agreed to simplify the presentation by showcasing the inner workings of their research, with Maria planning to explain concepts like language models and Samba Nova. Bernard shared a list of available models, including Meta Llama and DeepSeek, for Maria to evaluate. They also discussed the possibility of Maria recruiting Bernard and Chinar to speak at a data curation summer institute about their research and evaluation criteria for digital media portal data.</p>
<h3 id="binary-file-image-transformation-process" style="font-size:14px;line-height:20px">Binary File Image Transformation Process</h3>
<p style="font-size:14px;line-height:20px">Maria and Bernard discussed the transformation process of binary files into accessible images for the Digital Products Media Portal. Bernard clarified that while the original binary files are not shown to users, segmented files are displayed as black and white images, and users can download files in their original format. Maria suggested the need for better explanation of binary file structures for users who want to use the files outside the portal.</p>
<h3 id="metadata-and-tools-discussion" style="font-size:14px;line-height:20px">Metadata and Tools Discussion</h3>
<p style="font-size:14px;line-height:20px">Maria and Bernard discussed the need for downloadable metadata files to accompany image datasets, emphasizing the importance of making data reusable without requiring users to return to the portal for information. Bernard mentioned working on an editor or improver tool, with plans to have it ready by Wednesday. They also touched on the upcoming AGU conference, where Masha will present their research but not the workshops or tools they have been working on. Maria planned to select better descriptions from the portal for the next meeting and would confirm her attendance at the staff meeting on Wednesday.</p>
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