<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
<html xmlns="http://www.w3.org/1999/xhtml">
<head>
<title></title>
<meta content="text/html; charset=utf-8" http-equiv="Content-Type"/>
</head>
<body style="height: 100% !important; width: 100% !important; background-color: #F7F9FA; margin: 0; padding: 0;">
<!-- Preheader -->
<table border="0" cellpadding="0" cellspacing="0" align="center" style="font-family:Arial,Helvetica,sans-serif;font-size: 13px;color:#131619;background-color: #F7F9FA; width: 100%; height: 100%;padding-bottom: 10px;">
<tr>
<td style="vertical-align: top">
<table border="0" cellpadding="0" cellspacing="0" align="center" style="width:700px;">
<tr>
<td style="vertical-align: top;padding: 0px; background-color: #f4f5f9">
<table border="0" cellpadding="0" cellspacing="0" align="center"
style="margin-left: 0px;margin-right: 0px;width: 100%;background-color: #ffffff;padding-bottom: 37px;">
<!-- email header -->
<tr>
<td style="padding-top: 28px;padding-bottom: 28px;padding-left:32px;background-color:#0B5CFF;text-align: left;">
<a href= "https://zoom.us">
<img src="https://click.zoom.us/l/84442/2022-12-29/c4ns1t/84442/1672332921RKagdau8/Logo_white_2022.png" style="border-style: solid;" width="110" height="25" border="0"/>
</a>
</td>
</tr>
<!-- email body -->
<tr>
<td style="padding-left: 32px;padding-right: 32px;">
<table border="0" cellpadding="0" cellspacing="0" align="center"
style="width: 100%;font-size: 16px;color:#131619;">
</table>
<table border="0" cellpadding="0" cellspacing="0" style="width: 100%; height: 100%;">
<tbody>
<tr style="height: 24px;"></tr>
<tr>
<td colspan="2">
<table border="0" cellpadding="0" cellspacing="0" align="left" style="padding-top: 5px;padding-bottom: 5px;width: 100%;font-size: 13px;color: #39394d;font-family: Arial;background: #F2F2F4;">
<tr>
<td align="left" width="55" style="width: 55px;mso-line-height-rule: exactly; line-height: 30px;vertical-align:top;padding: 7px 12px 10px 12px">
<img width="55" height="25" src="https://st3.zoom.us/static/6.3.27919/image/summary/summary_new_logo_v2.png" style="width: 55px; height: 25px; border-width: 0; border-style: solid;vertical-align: bottom;" />
</td>
<td align="left" style="text-align: left; font-size: 13px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: middle;">
Meeting summary with AI Companion now supports additional languages in preview. </td>
<td align="left" width="80" style="width: 80px;text-align: left; font-size: 13px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: middle;">
<a style="display: inline-block;color: #0B5CFF;text-decoration: none;font-weight: 600" href="https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0058013#languages">Learn More</a>
</td>
</tr>
</table>
</td>
</tr>
<tr style="height: 24px;"></tr>
<tr>
<td colspan="2" style="font-size: 19px;color: #131619;font-family: Arial,Helvetica,sans-serif;line-height: 25px;font-weight: 700;">
<table border="0" cellpadding="0" cellspacing="0" align="center" style="width: 100%;font-size: 19px;color: #39394d;font-family: Arial;">
<tr>
<td align="left" style="padding-right: 24px;mso-line-height-rule: exactly; line-height: 25px;text-align:left;font-size:19px;color:#39394d;font-family:Arial,Helvetica,sans-serif;vertical-align:top">
<strong>Meeting summary for DesignSafe Release/Management Meeting (11/18/2024)</strong>
</td>
</tr>
</table>
</td>
</tr>
<tr style="height: 32px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Quick recap</strong>
</td>
</tr>
<tr style="height: 6px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
The team discussed the outcomes of a recent webinar and the need for improvements in their training and user guide, with a focus on making training materials more accessible and organized. They also discussed the need for clearer onboarding processes and security measures to prevent unauthorized access to accounts. The team planned for future meetings, including a 'what's new' segment and a brainstorming session to gather ideas on improving their product's main features.
</td>
</tr>
<tr style="height: 32px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Next steps</strong>
</td>
</tr>
<tr style="height: 6px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
• Tim to revise and simplify the onboarding process interface for new users, focusing on clarity and reducing confusion.
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
• Ellen to draft questions for the Advisory Board meeting, focusing on broad themes of data, computation, AI/machine learning, and community outreach/training.
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
• Tim to investigate and resolve the issue of missing files for Scott's former student.
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
• Tim to update the wording on the onboarding process page to include estimated processing times for user requests.
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
• Krishna to review and provide feedback on the revised onboarding process interface.
</td>
</tr>
<tr>
<td colspan="2" style="font-size:14px;line-height:32px;color:#dedede;border-bottom: 1px solid #dedede;padding-top:22px;">
</td>
</tr>
<tr>
<td colspan="2" style="font-size:14px;line-height:32px;padding-top: 22px;">
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Summary</strong>
</td>
</tr>
<tr style="height: 6px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Webinar Outcomes and Training Improvements</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
Ellen, Jean-Paul, Krishna, and Tim discussed the outcomes of a recent webinar and the need for improvements in their training and user guide. The webinar, which had 48 participants, went smoothly but they decided to wait for the installation of certain features before conducting another webinar. They also discussed the need for a more visible and accessible repository for training materials, with Krishna suggesting the addition of a link to the YouTube page and the training repository. Tim agreed to work on this issue, considering both improvements to the Learning Center page and the user guide. The team also discussed the challenges of integrating Jupyter notebooks into their documentation system.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Improving Training Material Accessibility</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
The team discussed the need for a more accessible and organized archive of training materials. They considered adding a training section to the "Use DesignSafe" dropdown menu, with links to user guides, make docs, and other relevant resources. The idea of a curated list of resources was also proposed, with the possibility of adding a filter or tag for easier navigation. The team also discussed the issue of outdated webinars and the need for a plan to expose archive training more effectively. The suggestion of a simple, functional web page with a list of hyperlinks was also made. The team agreed to further explore these ideas and improve the organization of their training materials.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>AI Note Taker and Data Set Awards</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
In the meeting, Tim, Natalie, Ellen, Jean-Paul, Scott, and Jamie discussed various topics. Tim praised the AI note taker for Zoom, which Natalie confirmed was accurate and useful. Jean-Paul shared his experience of giving a talk at FIU, which was well-received. Scott mentioned plans for future trainings in December and the Data Set Awards in winter. There was a discussion about whether the announcement for the Data Set Awards had been sent out, with Jamie confirming he had seen an email about it. The team agreed to send a reminder about the nominations after the first of the year.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Advisory Board Meeting Planning</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
Ellen discussed plans for the upcoming Thursday meeting with the Advisory Board. She proposed a 'what's new' segment, focusing on the new version 3 of their product, and a brainstorming session to gather ideas on improving the main features of their product: data repository, computation, AI machine learning, and training. Jamie suggested sending high-level themes to the board a day or two before the meeting to encourage more prepared discussion. Krishna suggested asking specific questions about the typical workflow of the board members and their students, and what could be improved in the computation side. Tim suggested being direct about the proposal preparation for DesignSafe 3.0. The team also discussed the need to demonstrate the usage of DesignSafe among the board members, and the potential for expanding the hazard scope of Nerie.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Upcoming Meeting and Design Feedback</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
Ellen, Krishna, Jamie, Jean-Paul, Scott, Tim, and others discussed the upcoming meeting on Thursday. Scott confirmed his attendance, while Jamie and Tim declined. The team also discussed the need for feedback on design aspects, with Krishna suggesting broad questions for a broader audience. Tim proposed asking the advisory group to identify the most important thing they think the team should do in the next five years. Ellen suggested breaking this down into four areas: data, computation/ AI, community outreach, and training. The team agreed to consider these suggestions for the upcoming meeting.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Training Webinar Effectiveness and Feedback</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
The team discussed the effectiveness of their training webinars and the feedback they receive from attendees. They noted that the feedback has been useful in guiding their training content and format, such as the duration of webinars and the inclusion of hands-on training. They also considered the possibility of asking for specific feedback on planned initiatives, but decided to start with a broader view. The team also discussed the onboarding process, with Tim offering to provide more information to those who might encounter confusion about it.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Improving Data Depot Access Process</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
Tim discussed the new process implemented for accessing the data depot, which includes Multi-Factor Authentication (MFA) to prevent fake accounts and enhance security. The team discussed the need for clearer wording and instructions, particularly in the request for access to DesignSafe resources. Krishna highlighted an issue where users were not automatically given access to public datasets, and suggested improving the user interface to show the stages of checking project membership and allocation. The team agreed on the need for further clarification and refinement of the process.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Requesting Access and Security Measures</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
Krishna, Tim, Ellen, and Tracy discussed the process of requesting access and the subsequent waiting period. They agreed to add a notification about the duration of the process to avoid confusion. Tim mentioned that the process could take up to two business days, depending on the situation. They also discussed the issue of scammers trying to gain access to accounts, with Tim mentioning that they had caught and blocked some attempts. Scott raised a question about why they didn't just send an email with a token for verification, to which Tim explained that the initial email confirmation and MFA setup had already been done. They acknowledged that scammers and bots could find ways around their security measures.
</td>
</tr>
<tr style="height: 20px;"></tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
<strong>Simplifying User Onboarding and Access</strong>
</td>
</tr>
<tr>
<td colspan="2" style="font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
In the meeting, Ellen, Tim, Krishna, Tracy, and Scott discussed the process of user onboarding and access to design resources. They agreed to simplify the process by combining steps and removing unnecessary information. They also discussed the issue of file deletion from user accounts, with Tracy explaining that they are investigating the matter. Tim committed to revising the onboarding process and will discuss the changes with the team. The team also looked at the user interface and discussed the need for clarity and simplicity for users.
</td>
</tr>
<tr style="height: 32px;"></tr>
<tr>
<td colspan="2" style="font-style: italic;font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top;line-height: 20px;">
AI-generated content may be inaccurate or misleading. Always check for accuracy. </td>
</tr>
<tr style="height: 32px;"></tr>
<tr>
<td style="text-align: right; font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: top">
<table border="0" cellpadding="0" cellspacing="0" align="center" style="margin-left: 0;font-size: 13px;color: #39394d;font-family: Arial;">
<tr>
<td align="right" style="mso-line-height-rule: exactly; line-height: 30px;text-align:right;font-size:16px;color:#39394d;font-family:Arial,Helvetica,sans-serif;vertical-align:top;">
Please rate the accuracy of this summary. </td>
<td align="left" style="text-align: left; font-size: 16px;color: #39394d;font-family: Arial,Helvetica,sans-serif;vertical-align: middle;">
<a style="text-decoration:none;display: inline-block" href="https://DesignSafe-ci.zoom.us/meeting/summary/feedback?meetingId=aVBL3lOwRTy5ZTs%2Fl900Yw%3D%3D&email=aG9zdDEwQGRlc2lnbnNhZmUtY2kub3Jn&feedback=good"> <img height="30" width="30" src="https://st2.zoom.us/static/6.3.27919/image/summary/feedback_good.png" style="width: 30px; height: 30px; border-width: 0; border-style: solid;" /> </a>
<a style="text-decoration:none;display: inline-block" href="https://DesignSafe-ci.zoom.us/meeting/summary/feedback?meetingId=aVBL3lOwRTy5ZTs%2Fl900Yw%3D%3D&email=aG9zdDEwQGRlc2lnbnNhZmUtY2kub3Jn&feedback=bad"> <img height="30" width="30" src="https://st1.zoom.us/static/6.3.27919/image/summary/feedback_bad.png" style="width: 30px; height: 30px; border-width: 0; border-style: solid;" /> </a>
</td>
</tr>
</table>
</td>
</tr>
<tr style="height: 16px;"></tr>
<tr>
<td>
<a href="https://DesignSafe-ci.zoom.us/user/meeting/summary?meetingId=aVBL3lOwRTy5ZTs%2Fl900Yw%3D%3D&summaryId=mss_BmkUbgy_SIKbCOibjpU-gw&openDialog=true" style="border: 1px solid #0E72ED; padding: 6px 20px;border-radius:6px; color:#F8F8FF;background-color: #0E72ED;text-decoration:none;font-weight: bold;">Share summary</a>
<a href="https://DesignSafe-ci.zoom.us/user/meeting/summary?meetingId=aVBL3lOwRTy5ZTs%2Fl900Yw%3D%3D&summaryId=mss_BmkUbgy_SIKbCOibjpU-gw&fileId=_8XUYZNPR7aBZ9ZIKTVVcA" style="border: 1px solid #DFE3E8; padding: 6px 16px;border-radius:6px;color:#131619;background-color: #F1F4F6;text-decoration:none;font-weight: bold;">Edit</a>
</td>
</tr>
</tbody>
</table>
<table>
<tr>
<td style="padding-top: 32px;font-size: 16px;line-height: 20px;">
Best,
</td>
</tr>
<tr>
<td style="font-size: 16px;line-height: 20px;padding-top: 10px;">
Zoom
</td>
</tr>
</table>
</td>
</tr>
<!-- email footer -->
<tr>
<td style="padding-top: 56px;background-color: #FFFFFF;">
<table align="center" border="0" cellpadding="0" cellspacing="0">
<tbody>
<tr>
<td>
<a href="https://twitter.com/zoom" style="text-decoration: none;display: inline-block;">
<img alt="Twitter" border="0" height="32" src="https://click.zoom.us/l/84442/2019-12-26/bfs1bv/84442/140021/Social_Twitter_2020.png"
style="width: 32px; height: 32px; border-width: 0px; border-style: solid;"
/>
</a>
</td>
<td style="padding-left:16px; padding-right: 16px;">
<a href="https://www.linkedin.com/company/zoom-video-communications/"
style="text-decoration: none;display: inline-block;">
<img alt="LinkedIn" border="0" height="32" src="https://click.zoom.us/l/84442/2019-12-26/bfs1bs/84442/140023/Social_LinkedIn_2020.png"
style="width: 32px; height: 32px; border-width: 0px; border-style: solid;"
/>
</a>
</td>
<td>
<a href="https://blog.zoom.us/" style="text-decoration: none;display: inline-block;">
<img alt="Blog" border="0" height="32" src="https://click.zoom.us/l/84442/2019-12-26/bfs1bx/84442/140025/Social_Blog_2020.png"
style="width: 32px; height: 32px; border-width: 0px; border-style: solid;"
/>
</a>
</td>
</tr>
</tbody>
</table>
<table align="center" border="0" cellpadding="0" cellspacing="0" width="100%">
<tbody>
<tr>
<td style="font-size:12px; line-height:16px; color:#6E7680; text-align:center;padding-top: 16px;">+1.888.799.9666</td>
</tr>
<tr>
<td style="font-size:12px; line-height:16px; color:#6E7680; text-align:center;padding-top: 10px;">
©2024 Zoom Video Communications, Inc.
</td>
</tr>
<tr>
<td align="center" style="padding: 16px 0 0;font-size:12px;line-height:16px;color:#6E7680;" valign="top">
Visit <a href= "https://zoom.us" style="color:#6E7680" target="_blank">zoom.us</a>
</td>
</tr>
<tr>
<td align="center" style="padding: 4px 0 32px;font-size:12px;line-height:16px;color:#6E7680;" valign="top">
<a href="https://www.google.com/maps/place/55+Almaden+Blvd,+San+Jose,+CA+95113/@37.3328541,-121.897097,17z/data=!3m1!4b1!4m5!3m4!1s0x808fcca40adf3cb7:0x5a2d33d3593e0a33!8m2!3d37.3328541!4d-121.8949083" style="color:#969AA1; text-decoration: none;" target="_blank">
55 Almaden Blvd<br/>San Jose, CA 95113 </a>
</td>
</tr>
</tbody>
</table>
</td>
</tr>
</table>
</td>
</tr>
</table>
</td>
</tr>
</table>
</body>
</html>