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<strong>Meeting summary for DesignSafe Release/Management Meeting (12/05/2024)</strong>
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<strong>Quick recap</strong>
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The team discussed ongoing projects, including the AI interface, audit trails, and data storage plans, with a focus on prioritizing high-priority items and updating project formats. They also addressed maintenance and updates of the scheduler and grants database, and the potential for automation in the reorganization process. Lastly, they explored the implications of allowing users to bring their own containers and run them through the portal, and planned for future meetings to discuss workflow and system changes.
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<strong>Next steps</strong>
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• Krishna to meet with Gilbert to understand the current Jupyter workflow and container setup on DesignSafe before the holidays.
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• Ellen and Krishna to meet on January 3rd at 1:00 PM to discuss Jupyter workflows and container usage on DesignSafe.
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• Tim to follow up with Joe Van Tassel regarding SW Batch via email.
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• Tim to organize meetings with key users to discuss Jupiter resource needs for the renewal, involving Krishna and Gilbert.
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• Natalie to remind Clint and Carlos about their commitment to the next team meeting, copying Ellen and Krishna.
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<strong>Summary</strong>
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<strong>Project Updates and Priorities Discussed</strong>
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Tracy and Ellen discussed their ongoing projects and priorities for the quarter. They are working on the AI interface, which is a high priority item, and plan to meet with Christian and Dan in January to discuss further. They are also making progress on the audit trails, with the goal of loading the database and querying it back by the end of December. They are updating all the wording in their apps and plan to finish moving all their hazmapper stuff to React by the end of January. They have been meeting with the dataverse people and plan to meet again before the holidays. They are also working on a new data storage plan that will allow for clear subsequent publishing.
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<strong>Scheduler and Grants Database Maintenance</strong>
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In the meeting, Tracy and Ellen discussed the maintenance and updates of the scheduler and grants database. They clarified that the data loading and maintenance are handled by the other team, with occasional assistance from Tracy's team for functionality changes and data cleaning. The main issue raised was the lack of planning and timely communication from Bill Holmes, which often led to urgent requests and delays. The team agreed to continue supporting the current system but expressed concerns about the feasibility of future modifications and the need for a more capable team member.
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<strong>Project Priorities, Data Fields, and Automation</strong>
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Tracy, Ellen, Tim, and Natalie discussed various topics, including project priorities, data fields, and the reorganization of published projects. They agreed to work on high priority items and to update the project format in the New Year. They also discussed the possibility of republishing projects to reflect the new format, but acknowledged the potential lift this would entail. The team also touched on the topic of publishing to Github with a DOI, with Tracy mentioning that they would work on this in the New Year. The conversation ended with a discussion about the potential for automation in the reorganization process, but no final decision was made.
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<strong>Project Progress and Virtual Machine Discussion</strong>
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Tracy plans to double check with someone about moving published projects. Ellen is concerned about the progress on Adcirc and wants to ensure they are prepared for the upcoming apps meeting, especially since Chris will be absent. Tim met with Frank and Mckenna to discuss running their front-end tools on a virtual machine. However, Mckenna's container is quite large, so they decided against using the current VMs. Tim suggests they may revisit this idea if new VM hardware is acquired through the LCCF project. Mckenna is exploring ways to optimize the setup process for his tool on Stampede3.
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<strong>Tool Usage and Audit Trails Progress</strong>
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In the meeting, Tim and Ellen discussed the usage of a tool in their department, with Greg's class being the primary user. They also mentioned a potential funding source for their next project. Tracy and Natalie discussed their progress on an audit trails project, with Tracy confirming they would be done before Christmas break. Tim was tasked with clarifying design safe account allocation policies for Laura. The team also discussed the status of R2D for portal deployment, with Tim suggesting it was still in progress.
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<strong>Addressing AI Confusion and Resource Needs</strong>
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In the team meeting, Ellen expresses concern about potential confusion arising from Sylvia and Krishna providing conflicting information related to AI. Tim suggests focusing Sylvia on completing a few key tasks rather than exploring new areas. Ellen wants to ensure the right webinars are linked on the apps and follows up on Sylvia's email about use cases. Natalie plans to reply to Sylvia's email as a reminder. Krishna provides an update on his work with Kayla, clarifying that only a small part of the code is parallelizable, so a significant speed up is unlikely. Ellen asks Natalie to follow up with Sylvia that Krishna is working with Kayla. They discuss scheduling the next team meeting and ensuring Clint and Carlos are informed about the discussion with Krishna regarding Jupiter resource needs for the renewal.
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<strong>Custom Container Images Discussion</strong>
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In the meeting, the team discussed the possibility of launching custom container images on a platform like DesignSafe, instead of creating a container inside a container. They considered the need for a base container image and the potential for enabling the same workflow as on Shishiki. The team also discussed the need for further understanding of the process and the need for a meeting to clarify the details. The maintenance of the container image was identified as a key point to check with Joe.
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<strong>BYOC Security and Resource Management</strong>
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Tim, Ellen, and Krishna discussed the implications of allowing users to bring their own containers and run them through the portal. They considered the potential security risks and the need to limit resource usage. They also discussed the need to update documentation and user experience to reflect these changes. The team agreed on the necessity of implementing these changes, but acknowledged the need to navigate the complexities of the new approach.
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<strong>System Changes and Workflow Discussions</strong>
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In the meeting, Tim, Ellen, Krishna, and Natalie discussed various topics related to their work. They discussed the need to change certain aspects of their system and the importance of understanding how their Jupiter's work. They also discussed the need to meet with Gilbert to understand the workflow of building a new test environment on Jupyter. They planned to meet on January 3rd to discuss these matters further. They also discussed the progress of their project, with Krishna mentioning that he had successfully modified their test environment and was working on building workflows for future use. They also discussed the challenges of commuting between San Marcos and Austin. The team also discussed the upcoming release meeting and the need to update Dan on their planning for the renewal.
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