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Meeting summary with AI Companion now supports additional languages in preview. </td>
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<strong>Meeting summary for Monthly Documentation Meeting (12/11/2024)</strong>
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<strong>Quick recap</strong>
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The team discussed the need for reorganizing and improving the categorization of different apps and tools, with a focus on better alignment with documentation and user-friendly categorization. They also explored the organization and presentation of data, the accessibility and functionality of a website, and the documentation and versioning of projects. Lastly, they discussed potential changes to the DesignSafe website, the domain name for their project, and the proposals due date.
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<strong>Next steps</strong>
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• Silvia to upload the HTML file with the new app categorization concept to the portal apps content repository for broader review.
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• Wesley to follow up with Mike Z. from 4 Kitchens regarding progress on the user guide reorganization.
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• Ellen to continue discussions with Joanne Browning about potential changes to NCO interactions and website structure in the next phase.
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<strong>Summary</strong>
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<strong>Improving App Categorization and Alignment</strong>
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Silvia discussed the need for reorganizing and improving the categorization of different apps and tools. She suggested grouping them by hazards, type of app, license type, and specialized simulation modeling software. She also mentioned the need for better alignment with the documentation. Ellen agreed with Silvia's suggestions and encouraged her to continue the discussion. The team acknowledged the need for a more dynamic and user-friendly categorization system.
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<strong>New System for Data Grouping</strong>
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Silvia discussed her recent reprocessing of data and the creation of a new system for grouping and displaying information. She suggested that this system could be used to better communicate and manage different aspects of their work. Ellen and Tim agreed that the new system was helpful and could potentially reduce the need for filters. However, they also expressed concerns about adding more software to their existing systems. Silvia proposed a more detailed grouping system to provide better guidance for users, but acknowledged that the current system was still difficult to navigate.
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<strong>Data Organization and Presentation Strategies</strong>
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In the meeting, Ellen, Silvia, and Hedda discussed the organization and presentation of data. They considered creating a second page for a more elaborate sorting system, with a button or link directing users to this page. Silvia demonstrated a method of visualizing data using Jupiter and Matlab, and suggested different ways to group and filter the data. Hedda proposed a trial run of the new system to gauge user feedback before making it the main page. The team also discussed the potential for expanding and closing lists for better navigation.
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<strong>Evaluating Task Design and Priorities</strong>
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Silvia and Ellen discussed the need for broader feedback on a proposed task before prioritizing it. They considered the scalability of the task, with Silvia suggesting a design that could accommodate more apps and categories. Ellen agreed, but also raised concerns about the potential length of the list, suggesting that fewer categories might be more effective. They agreed to start a conversation about evaluating the different categories and how the proposed design could fit into the broader priorities.
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<strong>Website Accessibility and Functionality</strong>
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Wesley, Silvia, and Ellen discussed the accessibility and functionality of a website. Silvia clarified that the site was not publicly accessible but could be shared with others. She also mentioned the possibility of adding more lines of code for better organization. The team agreed to explore this further. Additionally, Silvia raised a concern about the difficulty of downloading large data sets, suggesting the need for a more efficient method, such as copying data to a different platform. Ellen confirmed that subselecting folders and files was a viable solution. The team agreed to consider these suggestions for future improvements.
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<strong>Project Documentation and Versioning</strong>
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Silvia and Ellen discussed the documentation and versioning of projects. Silvia expressed confusion about the publication date of a project and the process of updating it. Ellen clarified that a project can have multiple data sets and that updates are made by amending or revising the project online, without the need for external assistance. She suggested that Silvia consult the user guide for more detailed information.
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<strong>Data Curation, Documentation, and PI Changes</strong>
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In the meeting, Ellen, Silvia, Wesley, and Tim discussed various topics. They started with a discussion about the organization of data sets and curating policies, with Silvia expressing concerns about the double categorization. They also discussed the need for better documentation, with Wesley sharing his progress in improving the documentation for tech docs and the Ds User Guide. They also touched on the theme for internal docs and the need for better search features. Additionally, Ellen announced that Julio would not be the PI for the NCO in the next phase, and Joanne Browning from Utsa would take over the role. Hedda joined the meeting late and was informed about the change in the PI.
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<strong>DesignSafe Website Reorganization Discussion</strong>
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Ellen and Hedda discuss potential changes to the DesignSafe website. Ellen proposes creating a portal.designsafe.org site to highlight work like AI, while keeping designsafe.org as the main site. They agree this could provide more flexibility. Ellen mentions discussing these ideas with Joanne and others. Hedda offers to provide input on website design and structure based on best practices. They plan to revisit reorganizing the navigation for designsafe.org in the future.
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<strong>Proposal Deadline and Usability Study</strong>
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In the meeting, Tim informed the team that the proposals due date has been pushed back to April, not February as previously thought. Ellen agreed, noting that this would be beneficial given the other tasks they have in January. The team also discussed a usability study from the past year, with Wesley mentioning that he had been put in contact with a staff member from 4 Kitchens to assist with the study. The team also briefly discussed the domain name for their project, with Silvia suggesting they grab the available domain name designsafe.org.
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AI-generated content may be inaccurate or misleading. Always check for accuracy. </td>
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Please rate the accuracy of this summary. </td>
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