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<strong>Meeting summary for DesignSafe Release/Management Meeting (12/16/2024)</strong>
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<strong>Quick recap</strong>
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Tracy discussed the changes being made to the publication data storage system, including the introduction of a folder structure for publications and the potential impact on existing Jupiter notebooks. The team also discussed several key updates and improvements to their system, including the implementation of Multi-Factor Authentication and the development of a new schema for storing longer-term logs and traceability. The conversation ended with discussions on upcoming training sessions, webinars, and the creation of a template or guidelines for organizing and building training materials.
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<strong>Next steps</strong>
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• Clint and Carlos to prepare the Adcirc training session for the Computational Symposium, focusing on demonstrating Adcirc usage on DesignSafe within a 1-hour timeframe.
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• Sylvia and Pedro to finalize the plan for the OpenSees training session and meet with Ellen after the holiday to review.
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• Krishna to assist Carlos in setting up the training materials using the GitHub training repository template for both Adcirc and OpenSees sessions.
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• Ellen to meet with Clint and Carlos later in the week to discuss the Adcirc training session and show them the GitHub training repository template.
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• Scott and Krishna to prepare for the tutorial session (Session 8D) at the Symposium, focusing on introducing HPC resources available through DesignSafe.
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• Dan to potentially assist with the systems overview portion of the tutorial session at the Symposium.
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• Scott and Krishna to develop a plan for spring training webinars and present it at the mid-January management meeting.
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• Charlie to update the "Introduction to Scientific Computing" webinar to focus more on using Python with DesignSafe.
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• Jamie and team to follow up with all registrants of the recent webinar, sharing the notebook, materials, and links.
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• Management team to discuss how to make the training repository more accessible to users in future meetings.
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<strong>Summary</strong>
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<strong>New Publication Data Storage System</strong>
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In the meeting, Tracy discussed the changes being made to the publication data storage system. The new system will introduce a folder structure for publications, making them more human-readable and facilitating dataset versioning. This change will also streamline the download service. However, there were concerns raised about how this change would affect existing Jupiter notebooks that reuse data from publications. Tracy acknowledged these concerns and promised to come up with a plan to address them. The team also discussed the impact of these changes on the research software publication. Ellen and Scott raised questions about the potential issues with relative file paths in Jupiter notebooks, which Tracy agreed to investigate. Jean-Paul requested an example of the new file structure, which Tracy described as similar to the current project structure with indented subfolders.
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<strong>System Improvements and Future Developments</strong>
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Tracy discussed several key updates and improvements to their system. They have been working on moving applications to Stampede 3, enhancing the Opensees VM, and improving the search filters for the NCO Office. They also designed a proof of concept with Open Topography data and are planning to integrate it into their Recon Portal. Tracy highlighted the importance of upgrading their front-end technology to React and improving the search filters on the Recon Portal. They also discussed the implementation of Multi-Factor Authentication (MFA) and the development of a new schema for storing longer-term logs and traceability. Maria suggested the importance of using tags for better search functionality, which Tracy agreed with, indicating it as a next step in their system's development.
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<strong>DesignSafe and Computational Symposium Plans</strong>
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Tracy expressed her gratitude towards the team for their support and ideas, emphasizing the importance of planning and coordination. She highlighted the need to move from planning to implementation, particularly in relation to the DesignSafe project. Ellen then discussed the upcoming Computational Symposium, focusing on the interactive sessions with SIM Center and DesignSafe. She outlined the plan for the OpenSeas session, which would involve explaining how OpenSeas works in DesignSafe, with a focus on three examples and some time for questions. Clinton suggested adapting the session to the audience, taking into account their varying levels of knowledge.
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<strong>Adcirc Training Session Planning</strong>
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The team discussed the structure and content of an upcoming training session on using Adcirc on Designsafe. They agreed that the session should be a demo rather than hands-on, with a focus on understanding the different versions of Adcirc, how to run simulations through the portal, and how to use the output files. They also discussed the need to balance the level of detail to avoid overwhelming the audience. The team decided to use the training Github started by Krishna for some of the webinars as a resource for the training materials. They also considered the timing of the training session, with the aim of having it before the main event to ensure better attendance.
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<strong>Training Material Template Development</strong>
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The team discussed the creation of a template or guidelines for organizing and building training materials. They considered using a Jupyter notebook format, with a landing page and links to exercises and solutions. The idea is to have a uniform structure for all training sessions, with the option to publish materials in community data or a data publication. The team also discussed the possibility of embedding YouTube videos in the training materials for easy access. The next steps involve working with Carlos to develop a template or guidelines for organizing these materials.
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<strong>Planning Symposium Tutorial Session</strong>
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Ellen, Dan, Scott, and Krishna discussed the upcoming Symposium and the tutorial session they are planning. The tutorial will introduce the HPC resources available through DesignSafe, including multi-node clusters, GPU-enabled systems, and research storage. The session will also demonstrate research workflows using software. However, it will not be a hands-on session. Ellen also mentioned the need for more information for the tutorial session and the issue with the abstract not being linked to the session on the website. The team also discussed plans for training webinars in the spring.
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<strong>Webinar Plans and Training Repository</strong>
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In the meeting, Scott, Ellen, Krishna, and Jamie discussed their plans for upcoming webinars and training sessions. They considered the possibility of updating their "Introduction to Python" session to focus more on using Python with DesignSafe. They also discussed the idea of creating a training repository for their webinars, which would allow attendees to access materials and videos at any time. The team also noted that their previous webinars had a high registration rate but lower attendance, which they attributed to the free registration and the time of year. They agreed to follow up with all registered attendees, not just those who attended, and share the webinar materials and links. The team also looked forward to a presentation by Clinton's group on their workflow using DesignSafe from simulation through machine learning.
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