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<strong>Meeting summary for DesignSafe Release/Management Meeting (01/13/2025)</strong>
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<strong>Quick recap</strong>
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The team discussed the ongoing wildfires in their area and the potential for further evacuations, as well as the upcoming Symposium and the organization of training sessions. They also discussed the new features in Jupiter's design, including the third HPC Jupyter and the potential for user-defined containers, and the progress of a project involving container images for running custom machine learning apps in the HPC environment. Lastly, they discussed the need for better documentation and user guidance, and the restructuring of the organization with individual meetings planned to discuss roles.
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<strong>Next steps</strong>
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• Tim to send out the email regarding the Symposium session to Maria and Scott.
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• Maria to prepare a 5-minute presentation for her Symposium session, incorporating 2-3 recent machine learning reuse stories.
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• Scott and Maria to ensure presenters in their session address the three prepared questions about AI-ready data.
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• Krishna to check with West on the status of moving the training repository to the designsafeci repo.
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• Krishna to finalize the process for Clint, Carlos, Sylvia, and Pedro to add their training materials.
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• Scott and Krishna to highlight the new Jupiter Notebook HPC Native option in their Symposium session.
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• Scott and Krishna to create a flowchart for their Symposium talk, showing when to use different tools in DesignSafe.
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• Ellen to have individual meetings with team members to discuss roles in the new organizational structure for DesignSafe 3.0.
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<strong>Summary</strong>
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<strong>Wildfires and Evacuations in California</strong>
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Ellen, Maria, Scott, Clint, and Jamie discussed the ongoing wildfires in their area. Maria's son and grandchild were safe, with the grandchild staying at Maria's house. Scott and his family had returned from San Diego, where they had evacuated due to the fires. The fires were close to Scott's home, Ucla, and his friend's house in Pacific Palisades, which had burned down. The group also discussed the air quality and the potential for further evacuations. Scott mentioned that Ucla was still open, but classes were online. Maria's son had to go to the hospital, which was close to the fire. The group expressed concern for those affected by the fires and the large number of structures that had burned.
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<strong>Symposium Plans Amidst Ongoing Challenges</strong>
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The team discussed the upcoming Symposium, expressing hope that it would proceed as planned despite the ongoing challenges. They also discussed the recent fires and the potential for debris flow, which could pose a hazard. Clint shared his experience of a fire coming close to his cabin in New Mexico. The team also discussed the need for insurance, which Scott acknowledged would be a complicated process. Ellen mentioned that there would be a message going out about the Symposium, assuring that everything was still on track. The team also expressed concern for Clint's safety due to the fire. The conversation ended with Ellen admitting she was unprepared for the meeting, and the team agreed to prioritize the upcoming Symposium.
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<strong>Training Sessions and New Projects</strong>
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The team discussed their upcoming training sessions at the Symposium, with various members contributing to different sessions. Jamie mentioned a new project awarded through the Redoc program, which leverages AI for hazard projections and infrastructure impacts in coastal regions. Maria shared her plan for her session, focusing on AI-ready data and data reuse stories. The team also discussed the new HPC Jupiter instance and its potential for more control over package installation and environment management.
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<strong>Abstract Submission and Session Organization</strong>
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Ellen, Scott, Maria, and Jamie discussed the organization of a session where participants were encouraged to submit abstracts. Scott clarified that he had encouraged a few people to submit, and they selected the best ones. The team discussed the potential for participants to feel more obliged to prepare for the session if they knew the expectations. They also discussed the tight time constraints for the session and the possibility of having a discussion at the end. Maria expressed her need to be flexible with her 5-minute presentation time, as Scott would be presenting a use case before her.
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<strong>Conference Session Scheduling Challenges</strong>
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Ellen, Jamie, Scott, Maria, Clint, Tim, and Krishna discuss the agenda and schedule for the conference sessions. Ellen highlights the difficulty in finding the session times due to the confusing agenda format. Maria notes that their session conflicts with office hours, but suggests attendance may be low based on a previous experience. Scott and Krishna confirm they have a session on DesignSafe resources, which Ellen clarifies is scheduled for 11 AM on the second day. Jamie's session on cloud-based tools is also mentioned as occurring in the morning of the second day.
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<strong>Upcoming Symposium and Training Updates</strong>
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In the meeting, Ellen, Jamie, and Krishna discussed the upcoming symposium. Ellen confirmed that Clint and Carlos are working on the ad Circ training, while Sylvia and Pedro are focusing on the open seas. Krishna mentioned that he had transferred the training to West and it was now in the designsafe training org. Ellen asked Krishna to check the status with West. They also discussed the process for adding training stuff by Clint and Carlos, and by Sylvia and Pedro. The team decided to keep the next meeting on the schedule, but it was noted that there might not be much to discuss about the symposium.
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<strong>New Feature in Jupiter's Design</strong>
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Ellen discussed the new feature in Jupiter's design, specifically the third HPC Jupyter, which she referred to as 'native Tracy'. She mentioned that this feature allows for more control over package installation and potentially root access. Tracy confirmed that she had the feature up and running. Krishna further explained that the new feature runs Jupyter hub natively, providing full access to the hardware and libraries, similar to how the pack analysis portal runs. He also mentioned that it could support user-defined containers, allowing users to bring their own Jupyter kernels. This could be particularly useful for users like Fred Hahn who have issues installing packages due to lack of root access.
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<strong>Container Images and Project Progress</strong>
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Krishna discussed the progress of a project involving container images for running custom machine learning apps in the HPC environment. Ellen highlighted the need for better documentation and user guidance. Scott and Krishna agreed to present a flow chart in their upcoming session, detailing when to use different tools. Ellen mentioned that they were awaiting guidance for their proposal for designsafety, with a deadline in mid-April. She also mentioned that they were working on restructuring the organization, with individual meetings planned to discuss roles.
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