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<strong>Meeting summary for DesignSafe Release/Management Meeting (01/27/2025)</strong>
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<strong>Quick recap</strong>
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The team discussed their upcoming sessions, including the need for improvements in documentation and metadata for machine learning data reuse, and the importance of community engagement. They also addressed issues with the data set awards, the upcoming Symposium, and the new security measures in place. Lastly, they discussed potential grant proposals for implementing AI in the data depot and their ongoing collaboration with Dataverse.
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<strong>Next steps</strong>
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• Maria to send a follow-up email to session participants reminding them of the 5-minute time limit for presentations.
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• Maria to contact Ellen about promoting her office hours availability during the symposium.
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• Tim to send out the email about data set awards that Maria drafted on Friday.
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• Scott to check with Sylvia about potential webinar topics.
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• Scott to reach out to Charlie about scheduling an intro to scientific computing webinar.
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• Krishna to prepare for a GPU machine learning webinar in mid-February.
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• Clinton and Carlos to prepare for an ADCIRC webinar in April.
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• Tracy to remove Ellen as an author from the specified RU student project.
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• Maria to discuss the potential AI grant proposal with the "Living and Working with Robots" group.
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• Maria to send Tim and Dan a link about the ongoing collaboration with Harvard Dataverse and the CAFE project.
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<strong>Summary</strong>
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<strong>Upcoming Sessions and Preparation</strong>
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Jamie, Tim, Clinton, Carlos, Krishna, Scott, and Maria discussed their upcoming sessions. Jamie mentioned that they didn't have to send out reminders for their session, and they were collecting everyone's slides. Tim confirmed that Joy would be attending, and Clinton and Carlos were working on their parts for their session. Krishna and Scott were preparing for their session on designsafe, with Krishna updating the HPC stuff to version 3. Scott planned to demonstrate building a custom app using Docker. Maria and Scott also had a session planned.
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<strong>Improving Machine Learning Data Reuse</strong>
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Maria expressed her interest in discussing the perspective of machine learning data reuse, particularly focusing on the issues with pre-processing data and image resolution. She suggested the need for improvements in documentation and metadata to better respond to machine learning requirements. Scott agreed with Maria's suggestions and anticipated a discussion at the end of the session. Tim clarified the meeting's agenda and timings, confirming that the session would start at 2 PM on Friday and would have a 20-minute discussion period. However, Scott doubted the feasibility of having a full 20 minutes for discussion due to the number of presentations.
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<strong>Managing Session Time and Office Hours</strong>
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Tim suggested that Maria send an email to the team reminding them of the tight timeline for their session and the importance of sticking to the allocated time. Maria agreed to do this. Scott and Maria discussed the need to enforce the time limit during the session, with Scott offering to keep track of the time. Maria also mentioned her plans for office hours on Thursday from 11 to 12 Pacific time, and Tim suggested she reach out to Ellen to promote her availability for in-person discussions. Lastly, Tim agreed to send an email about the data set awards, which Maria had crafted earlier.
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<strong>Data Set Awards and Community Engagement</strong>
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The team discussed the data set awards, noting that they had only received 8 submissions, with 4 or 5 from the rapid team. They agreed that more diversity was needed and considered sending nominations themselves. The team also discussed the possibility of not doing the data set awards in designsafe 3.0, but decided to continue with it. They planned to engage Shawn's group more for professional communications and to highlight published data monthly. The team also discussed the importance of community engagement and the need to find a better way to get them involved. The idea of data set ambassadors was also brought up as a potential solution.
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<strong>Symposium, Workshops, and Webinar Planning</strong>
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The team discussed the upcoming Symposium, with Tim mentioning a workshop on the 5th and a reservation request for Rtx nodes on Frontera. Clinton clarified that they wouldn't be doing hands-on sessions due to time constraints. Krishna agreed to present demos using the dev queue and Jupyter VM, focusing on how to submit jobs and different ways to use the system. The team also discussed upcoming webinars, with Scott suggesting a return to the introductory scientific computing webinar and possibly a machine learning webinar. The idea of reserving nodes for the machine learning webinar was also discussed. Lastly, Scott mentioned needing to follow up with a data set award winner who was waiting on a paper publication.
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<strong>Publication Search Issues and Solutions</strong>
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The team discussed issues with searching for publications on a data set. Jamie was having trouble finding any results, while Maria and Clinton were able to find multiple publications. Scott confirmed that both authenticated and non-authenticated searches were working. The team also discussed the process of checking the chat and the need to review papers. Maria mentioned she had been doing a lot of searches and had not had any issues. The team also discussed the possibility of co-authors being mentioned in publications. Jamie was advised to send a screenshot of his issue.
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<strong>Data Set Authorship and Webinar Planning</strong>
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Scott raised a concern about a data set where Ellen was listed as the principal investigator (PI) but shouldn't be an author. Maria clarified that changing the author list could be problematic if the data set has already been cited. Scott then sent a Slack message with the project link to Maria, who confirmed she could make the necessary changes. Scott also planned to reach out to Charlie for a webinar and discussed the timing of a GPU ML webinar with Krishna, aiming for mid-February. Clinton suggested aiming for April for another webinar.
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<strong>New Security Measures and Authentication</strong>
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Tim informed the team about new security measures in place as of last week. New users will need to authenticate with an identity provider (IDP) method, and documentation will be provided to guide them through the process. The team will also deactivate user accounts in batches of 100, with a notice sent via Slack and email. Dan and Clinton shared their experiences with the new authentication process, noting that it was relatively painless. Dan also mentioned a bug he encountered, but overall, the team agreed that the new measures would help minimize their risk profile.
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<strong>Grant Proposal for AI Implementation</strong>
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The team discussed the potential of a grant proposal for implementing AI in the data depot, with the aim of improving data organization and metadata. Maria suggested inviting collaborators not involved in the DesignSafe project to be part of the proposal. Dan expressed concern about the team's involvement, suggesting the need for additional members to avoid duplication with the DesignSafe project. Maria proposed discussing this further in her regular meeting with Peter and others. The team also discussed their ongoing collaboration with Dataverse, which is part of a NIH-funded project. They agreed to continue this collaboration and to meet in person next week in La.
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