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<strong>Meeting summary for DesignSafe Release/Management Meeting (02/13/2025)</strong>
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<strong>Quick recap</strong>
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The team discussed their progress on various tasks, including the integration of their search of publications with Krishna's model for documentation, the user experience for opening virtual machines, and the need for clearer information about the queue system. They also discussed the transition of responsibilities following Carlos' departure, the development of Dappy, and the need for training for the Summer Institute. Lastly, they discussed the usage of the PIB facility and its data storage, and the potential for increased data ingestion in the next five years.
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<strong>Next steps</strong>
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• Tim to meet with Carlos before he leaves to discuss his current responsibilities and get recommendations for who could take over his tasks.
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• Tim to provide a summary of the meeting with Carlos to Ellen and the team.
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• Krishna to create a list of functionalities for a full Dappy implementation, highlighting what should be included in version one, and share it with the team.
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• Tim to ask EF facilities about their data ingestion plans for the next 5 years and check on the status of PIV data from Florida.
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• Tim to follow up with Chris Jordan about the new software for monitoring and tracking data ingestion.
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• Tracy to remove duplicate items from her progress report spreadsheet.
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• Krishna to create a list of queue descriptions for Alan to review, to be added to the app pages.
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• Tim to add a link to the queue information documentation on every app page.
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• Tracy's team to finish the green (in-progress) items on the spreadsheet by the end of February.
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• Ellen, Tim, and Krishna to discuss how to cover Carlos's responsibilities after Tim's meeting with him.
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<strong>Summary</strong>
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<strong>Progress and Challenges in Team Tasks</strong>
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Tracy discussed the progress of their team's tasks, including the completion of a meeting by February 18th and the addition of data to the database. She mentioned that they were working on integrating their search of publications with Krishna's model for documentation. Tracy also mentioned that they were making progress on the user experience for opening virtual machines and adding the Work Directory. However, they were facing issues with apps like Adcirc and Stko, which were dependent on Carlos, who was leaving in two weeks. Ellen suggested creating a list of tasks to avoid losing progress after Carlos' departure.
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<strong>Improving Queue System Information</strong>
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The team discussed the need for clearer information about the queue system, particularly for users unfamiliar with it. They considered adding descriptive text next to the queues and linking to where the information is described. They also discussed the possibility of limiting access to certain queues based on the type of job being submitted. The team agreed to work on a solution, with Krishna to create a list of easier names for the queues and send it to the team. They also discussed adding a link to the queue information on every app page.
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<strong>Publishing, Metadata, and Security Updates</strong>
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Ellen, Tracy, and Krishna discussed various tasks and updates. Tracy reported that they had worked on subsequent publishing, data storage plans, and addressing Jupiter notebooks. They also reviewed and updated metadata fields for Data Site and Data Verse, and redesigned the authorship table. They identified several fixes to be made every month and were working on disabling the trash and download for external systems. They also discussed security changes, including isolating who can update the CMS and who can impersonate a user. The team also discussed the status of Box and Google Drive, with plans to get them working later.
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<strong>Ongoing Tasks and Future Plans</strong>
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Tracy, Ellen, and Krishna discussed their ongoing tasks and plans for the upcoming months. They noted that many tasks were in progress, represented by the color green, and some were yet to be started, represented by the color white. They also discussed the possibility of launching their own relational database pods, a feature they had previously used in TAP. The goal was to complete the green tasks by February, before moving on to the white tasks in March. They acknowledged that this was ambitious but were optimistic about their ability to achieve it.
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<strong>Transition and Dappy Development Plans</strong>
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Ellen, Tim, and Krishna discussed the transition of responsibilities following Carlos' departure. They agreed on the need for a temporary solution, with Tim suggesting a meeting with Carlos to understand his responsibilities and identify potential replacements. They also discussed the need for a meeting with Pedro regarding his availability for a user workshop. The team also discussed the development of Dappy, with Krishna agreeing to create a list of functionalities for version one. The conversation also touched on the need for training for the Summer Institute, with the possibility of involving Luke Smith for AI-related tasks.
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<strong>Addressing Gaps in Team Expertise</strong>
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Ellen and Tim discussed the need to fill gaps in their team's work, particularly in the area of TAPAS. They acknowledged that Yang, who has been working on the HPC system, may not have the necessary experience. Tim suggested that they need someone who can contribute more time and expertise. They also discussed the possibility of reaching out to Clint's group for potential candidates. Tim planned to ask Carlos for recommendations on who could fill these gaps. The conversation ended with the understanding that they need to find people who can actually do the work, not just managers willing to take the funding.
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<strong>PIB Facility Usage and Data Storage</strong>
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Ellen and Tim discussed the usage of the PIB (Pulsar Ion Beam) facility and its data storage. Tim expressed uncertainty about the facility's usage and future plans, suggesting that he would consult with Carlos for more information. They also discussed the potential for increased data ingestion in the next five years, with Tim suggesting that the facility might not be using the PIB as much as anticipated. Tim also mentioned that Chris Jordan has new software in place for monitoring and tracking data, which could be used in any storage system. The conversation ended with Tim planning to reach out to Chris for further information.
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