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<strong>Meeting summary for DesignSafe Release/Management Meeting (02/24/2025)</strong>
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<strong>Quick recap</strong>
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The team discussed the preparation of an application for the SPARK program, addressing various aspects such as eligibility criteria, travel awards, and required information from applicants. They also delved into issues related to the Tech user account deactivation and reactivation process, and Silvia presented her work on categorizing and grouping various applications and tools for the Open Seas project. The team also discussed improvements to their current framework, focusing on user experience and efficiency, and the need for a more comprehensive landing page that showcases all available apps. Lastly, they discussed the current state of affairs at the NSF, with layoffs and budget cuts expected, and the potential impact on their projects.
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<strong>Next steps</strong>
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• Sylvia and Tim to continue working on improving the tools and applications page layout with Craig
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• Scott to coordinate Charlie's webinar for March 12th at 1 PM
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• Scott to coordinate Mary Painter's data award webinar for March 19th
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• Krishna to prepare and conduct webinar demo in April
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• Maria to review and provide feedback on University of Delaware's proposed email regarding data archiving before any distribution
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• Ellen, Tim, and Clinton to meet and discuss staffing options following Carlos's departure
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<strong>Summary</strong>
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<strong>SPARK Program Application Preparation</strong>
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Ellen and Tim have prepared the application for the SPARK program, a 3-day in-person event for graduate students, postdocs, and assistant professors. The team discusses various aspects of the application, including eligibility criteria, travel awards, and required information from applicants. They agree to make some modifications, such as specifying the minimum time graduate students should have completed in their programs and considering how to best obtain input from faculty advisors. The team also discusses the format of the application, deciding to keep some sections as PDF uploads to allow for graphics and better review. Krishna's recent tenure promotion is acknowledged during the meeting.
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<strong>Tech User Account Deactivation Issues</strong>
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Ellen, Tim, Clinton, and Silvia discussed issues related to the Tech user account deactivation and reactivation process. Tim explained that the process involves deactivating accounts over a period of weeks, with 100 accounts being deactivated per night. He also mentioned that users now have to confirm their identity via Google, Microsoft, or Apple, and that the process has become confusing. Clinton expressed frustration about the need to re-enter MFA codes every time they upload files, which Tim agreed to pass on to the user services team. Silvia mentioned using SCP for uploading files, which does not require re-entering MFA codes for every upload. The team also discussed the need for a more efficient system to avoid constant MFA entry.
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<strong>Categorizing Applications for Open Seas</strong>
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Silvia presented her work on categorizing and grouping various applications and tools for the Open Seas project. She discussed the need for a more organized and visually appealing layout to help users understand the different applications and their functions. Silvia proposed assigning keywords or properties to these applications to enable different types of visualizations and groupings. She also suggested breaking down applications into smaller categories, such as computational simulation, simulation workflow, and support applications. Ellen agreed with Silvia's approach, noting that having only two applications in a category was too granular. The team agreed to continue refining the categorization and grouping process.
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<strong>Improving Application Presentation and Layout</strong>
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Silvia presented an initial visual of how to better present the applications they have, suggesting a more organized and expandable data set. Scott suggested a more compact interface, possibly arranging the apps in a table with a launch button and sorting by keywords. Silvia agreed and proposed a layout with hazard-specific applications on the left and data management options on the right, with graphics to accompany the grouping. Ellen acknowledged the need to consider these suggestions.
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<strong>Improving Framework and User Experience</strong>
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The team discussed improvements to their current framework, focusing on user experience and efficiency. They considered reducing empty space and making the layout more compact, with the possibility of switching between a gallery view and a table list view. The idea of categorizing tools based on user interests was also explored, with the aim of guiding users to relevant tools. The team agreed on the need for a more optimized landing page, with the potential for users to filter through based on their interests. The challenge of categorizing tools was acknowledged, with the hazard category being particularly difficult.
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<strong>Comprehensive Landing Page and App Navigation</strong>
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The team discussed the need for a more comprehensive landing page that showcases all available apps, with a potential categorization system. Silvia proposed a layout with computational simulation applications and workflows on one side and geospatial data, scientific computing platform, pre and post processing, and visualizing data on the other. Krishna suggested a filter or search function for easier app navigation, while Ellen emphasized the need for a portal for Designsaf 3.0. The team also considered the idea of a dashboard for users to access tickets and other features. The discussion concluded with the need for a way for users to transition between apps, with the possibility of a button for accessing all apps.
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<strong>Discussing Project Collaboration and Terminology</strong>
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In the meeting, Silvia and Tim discussed their ongoing work on a project, with Ellen suggesting the inclusion of Craig in the conversation. Silvia shared her idea of creating a visual map of what's on DesignSafe, including computation applications and other tools. Tracy agreed with the idea, acknowledging the difficulty in categorizing the items. Tim emphasized the importance of understanding the terminology used in different research communities to avoid misunderstandings. The team agreed to continue working on the project, with a focus on ensuring the use of appropriate terminology across different domains.
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<strong>NSF Layoffs and Project Impacts Discussed</strong>
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The meeting revolved around the current state of affairs at the NSF, with layoffs and budget cuts expected. The team discussed the potential impact on their projects, including the renewal of the DesignSafe center and the Experimental Facilities. They also discussed the upcoming webinars and the need for careful communication regarding the use of their data. The team agreed to regroup and reassess their options, particularly regarding the AD Circ program. Lastly, they discussed the need for caution in promoting their data archiving services to avoid potential backlash.
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