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<strong>Meeting summary for Monthly Documentation Meeting (03/12/2025)</strong>
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<strong>Quick recap</strong>
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The team discussed the reorganization of policies and best practices, the functionality and documentation of the Hasmapper tool, and the organization of training materials within their learning center. They also discussed the need for updating various tools and guides, the categorization of educational resources and programs, and the importance of intuitive navigation to the apps. Lastly, they celebrated Tim's recent grandparenthood and agreed to meet again the following day to discuss next steps.
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<strong>Next steps</strong>
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• Wesley to add a section for training code/repos on the DesignSafe Learning Center Training Page, linking to a page in the user guide.
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• Tim and Ellen to meet with Carlos and Clint to discuss Carlos's exit and status of his ongoing projects.
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• Natalie to invite Carlos to the meeting with Tim, Ellen, and Clint.
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• Tim to prepare to discuss the 4 things he and Carlos agreed on a month ago.
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• Silvia to present improvements on categorizations to Tim and Ellen in their meeting tomorrow.
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• Silvia to update the OpenSees documentation.
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• Tim to update the account-related sections of the user guide.
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• Ellen to follow up with Hedda regarding potential changes to the Learning Center structure.
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• DesignSafe team to redesign the Training page, including better organization of upcoming trainings and archive of training materials.
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• Nathan to update HazMapper documentation, including screenshots and UI references.
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<strong>Summary</strong>
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<strong>Reorganizing Policies and Updating Documentation</strong>
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Maria reports progress on reorganizing policies and best practices, aiming to complete the work by the end of the semester for recertification. She and Ellen discuss the current state of online documentation, agreeing that it needs updating once the reorganization is finalized. Maria also raises concerns about the lack of documentation for users to make HazMapper appear on publications, emphasizing its importance for researchers with georeferenced data. They briefly discuss the distinction between making maps public and publishing data sets, acknowledging the need for further clarification on this process.
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<strong>Clarifying Hasmapper Documentation and Functionality</strong>
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Ellen, Maria, Tim, and Silvia discussed the functionality and documentation of the Hasmapper tool. They identified a lack of clarity regarding the responsibility for publishing maps and the handling of assets within the tool. They agreed that the documentation needs to be updated to reflect the correct process for publishing maps and ensuring that only published data is used. They also discussed the need for versioning and the potential for changes in the project affecting the published files. The team decided to involve Nathan, the lead developer of Hasmapper, and Karen, who uses the tool frequently, in the process of updating the documentation. They also mentioned the need for input from other team members, such as Jake, to ensure that all aspects of the tool's functionality are properly documented.
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<strong>Designsafe Training Material Organization Discussion</strong>
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Ellen, Silvia, Tim, and Wesley discussed the organization of training materials for Designsafe. They considered whether to place these materials under the Learning Center or the User Guide section. Silvia suggested that users would look for training under the Learning Center, while Ellen proposed placing it under the User Guide. They also discussed the need for a separate training set and the possibility of linking to webinars from the Jupiter section. The team agreed to further consider these options.
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<strong>Improving Training Material Organization</strong>
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Ellen, Wesley, Tim, and Silvia discussed the organization and integration of training materials within their learning center. They agreed on the need for a more structured approach, with topics and resources easily accessible. The team considered placing the training materials at the top of the learning center, under a "Training" header, and organizing them by topic. They also discussed the possibility of integrating the materials with the apps page for better navigation. The team acknowledged the need for a catalog of available training resources and agreed to work on improving the organization and accessibility of their training materials.
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<strong>Improving Training Page Design</strong>
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Ellen, Craig, and Sylvia discussed improving the design of a training page. They agreed to replace outdated content with new material and create a training repository accessible via a link on the page. The repository would contain materials from past webinars and tutorials. They also considered redesigning the page to better showcase upcoming trainings and registration. Wesley proposed adding a section on the training page that links to the training repository and relevant tools. The team agreed to further discuss the redesign and the naming of the training repository.
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<strong>Organizing Notes and Spark Program</strong>
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The team discussed the organization of their notes and materials, with Ellen suggesting a "training archive" and Maria proposing a "training library." They also considered the use of a "catalog" and the potential for consistency with the SIM center's "knowledge hub." The team agreed to use the term "spark" for their program, with Tim suggesting "spark program" to clarify its purpose.
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<strong>Educational Resources and Learning Tools Categorization</strong>
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The team discussed the categorization of various educational resources and programs. They agreed that educational resources and learning tools should be separate from training and programs. The SIM center learning tools should be under a broader educational landing page. The team also discussed the need for a revamp of the educational part, which was supposed to include separate sections for training and education. They also touched on the issue of resources from the Neary SIM center being misplaced and the need to address this.
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<strong>Updating Tools and Guides Discussion</strong>
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Ellen, Tim, and Silvia discussed the need for updating various tools and guides, including the user guide and the open seas. They acknowledged the ongoing nature of these updates due to resource limitations. Silvia emphasized the importance of intuitive navigation to the apps. Ellen mentioned that Carlos, who is leaving, had been working on several projects, and they planned to discuss these with him in an upcoming meeting.
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<strong>Tim's Departure and Grandparenthood Celebration</strong>
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In the meeting, Ellen and Tim discussed the need for Tim to be responsive before his departure, emphasizing the importance of completing tasks. They also celebrated Tim's recent grandparenthood, with Tim's youngest grandchild, Riley, being the focus. Silvia mentioned improvements to categorizations, but decided to discuss this further in a separate meeting. The team agreed to meet again the following day to discuss next steps.
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