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<strong>Meeting summary for DesignSafe Release/Management Meeting (04/07/2025)</strong>
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<strong>Quick recap</strong>
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The team discussed various issues related to data privacy, intellectual property, and health data, with a focus on the process for evaluating applicants for the Spark application and the selection process for participants in a design safe program. They also reviewed the process of reviewing candidate applications, the scoring process for a project, and the integration of health data with design data. Lastly, they addressed the challenges of publishing data, the potential impact of government regulations on data access, and the issue of funding for the Msri grant.
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<strong>Next steps</strong>
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• Tim to create a clean spreadsheet with hyperlinks to applicant information and send it to reviewers.
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• Tim to close the application process tonight and clean up the data.
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• Krishna to review and score all Spark applicant submissions.
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• Dan, Jamie, Jean-Paul, Clint, Pedro, Ellen, and Tim to review and score assigned Spark applicant submissions by next Monday.
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• Maria to review and update Designsafe's data policies and language regarding liability and data protection.
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• Maria to correct misconceptions in FEAR team's documents about Designsafe's data policies and usage.
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• Maria to send Ellen the data work example letter.
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<strong>Summary</strong>
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<strong>Data Privacy and Grant Challenges</strong>
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The team discussed the issues related to data privacy, intellectual property, and health data. Maria expressed concerns about people posting their data for AI use and potential misuse. The team also discussed the process for evaluating applicants for the Spark application. Maria shared her experience with grant submissions, including one for the UTCT Scan facility and another for the Geo AI Computing proposal. The team acknowledged the challenges and uncertainties in the grant process.
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<strong>Spark Program Applicant Review Meeting</strong>
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Tim presented a summary of the 44 applicants for the Spark program, including their academic levels, funding sources, and institutions. He also mentioned the need to consider the applicants' experience, particularly for first-year graduate students. The team discussed the need to review the applicants' forms and make decisions on the selection criteria.
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<strong>Design Safe Program Participant Selection</strong>
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The team discussed the selection process for participants in a design safe program. They agreed to limit the number of participants to 20, with a mix of ranks and a focus on those who plan to use design safe in their research. They also decided to remove names of institutions from the initial review to avoid bias. The team will review the applications, rank them, and then select the final cohort. They also discussed involving SIM Center in the selection process, with the possibility of having their own participants.
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<strong>Anonymizing Candidate Application Review Process</strong>
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The team discussed the process of reviewing candidate applications, with a focus on anonymizing the process to reduce bias. They considered using links to the candidates' research statements and letters of recommendation, but noted that these links may not work as expected. The team also discussed the possibility of having an independent review committee, but decided to proceed with an initial pass by the SIM Center and their own team. They agreed to create a spreadsheet with key information about each candidate, including their name, institution, and links to their research and letters. The team also noted that a significant portion of the letters may be written by AI, which could impact the review process.
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<strong>Research Application Review Process</strong>
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The team discussed the process of reviewing research applications. They decided to have each application reviewed by two people, with Krishna leading the process. They also discussed the potential for conflicts of interest and agreed to swap applications if necessary. The team decided to aim for a response by the end of April, with the selected applicants invited for interviews in July.
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<strong>Scoring Process and File Access</strong>
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The team discussed the scoring process for a project, deciding to use a single score from 1 to 5, with 5 being the best. They agreed to review the applicants' work and assign scores, with the aim of completing the first round by the following Monday. The team also discussed the need for access to certain files and the process for handling them.
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<strong>Data Storage and Publication Concerns</strong>
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Maria discusses a meeting with FEAR researchers about data storage and publication on DesignSafe. The researchers raised concerns about data sensitivity, liability, and intellectual property rights. Dan clarifies that DesignSafe can handle both open and protected data, but the responsibility for data classification lies with the researchers. Maria expresses doubt about whether these researchers will actually publish data, given their concerns. She plans to review DesignSafe's policies to ensure they adequately protect the platform from potential liability issues.
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<strong>Health Data Integration and Access Challenges</strong>
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In the meeting, Tim, Dan, Maria, and Ellen discussed the integration of health data with design data, emphasizing the need for role-based access to protect sensitive information. They also touched on the challenges of publishing data, with Maria explaining the need to correct misconceptions about data privacy and sharing policies. The team also discussed the potential impact of government regulations on data access, particularly concerning foreign nationals. Lastly, they addressed the issue of funding for the Msri grant, with Dan mentioning that the Trump administration had requested the funds back.
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