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<strong>Meeting summary for DesignSafe Broad Issues Meeting (04/17/2025)</strong>
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<strong>Quick recap</strong>
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The meeting focused on implementing a new documentation format using Jupyter notebooks for DesignSafe, discussing challenges and potential solutions for integrating these notebooks into the existing system. The team explored various approaches to create and manage training materials, including the creation of short, focused videos and notebooks, as well as the possibility of combining virtual and in-person training sessions. They also discussed the implementation of Open Seas on DesignSafe and agreed to follow up on establishing a clear path forward for the project.
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<strong>Next steps</strong>
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• Silvia to explore how to generate HTML from Jupyter notebooks within the Jupiter Hub environment.
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• Silvia to work with Wes on setting up a repo for OpenSees training.
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• Silvia to investigate how to integrate HTML content into the broader documentation system.
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• Ellen and Silvia to schedule a meeting with Wes, Krishna, and Tim to discuss the process for publishing Jupiter books.
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• Silvia to add a "Open in DesignSafe" button at the top of each notebook.
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• Ellen to consider implementing regular, scheduled training sessions on different DesignSafe topics.
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• Tim and Silvia to discuss SKEQ setup and VM configuration in their upcoming meeting with Chris Jordan.
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<strong>Summary</strong>
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<strong>Jupyter Notebooks for Documentation Conversion</strong>
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Silvia demonstrates a new documentation format using Jupyter notebooks that can be converted to HTML pages. The format includes a table of contents on the right side for easy navigation within a file, which Wesley is considering implementing in the overall documentation style. Silvia likes this format but faces challenges integrating it with the existing system, particularly when dealing with code that needs to be executed on DesignSafe. Tim clarifies that the process involves submitting the notebooks to GitHub, where they will be rerun to generate the HTML during compilation.
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<strong>Integrating Jupyter Notebooks Into DesignSafe</strong>
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Silvia explains the process of creating and integrating Jupyter notebooks into the DesignSafe documentation. She highlights the challenges of executing notebooks that require specific environments, such as OpenSees. Tim and Ellen suggest linking to notebooks in community data instead of integrating them directly into the book. Silvia proposes generating Markdown or HTML from the notebooks, but notes that rendering HTML in the DesignSafe documentation is complicated. The team discusses the need to run notebooks in specific environments to create the book and the possibility of saving the output as HTML or Markdown for easier integration.
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<strong>Harmonizing Training and Documentation System</strong>
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Silvia proposed a system to harmonize training and documentation. She suggested creating a training document that integrates different notebooks and books, and is regenerated without executing a notebook every time. The system would allow for easy addition of content, including Jupyter notebooks. However, there were concerns about permissions and the ability to create a Jupyter book inside the Jupiter hub. Silvia suggested that the system could be improved by allowing the creation of HTML files that are ready to go, which could then be integrated into the training document. The team agreed to explore this idea further.
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<strong>Exploring Interactive Notebooks in Hub</strong>
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Silvia discussed the possibility of generating notebooks in the hub and saving them. She proposed adding a button at the top of each notebook that would open it in community data. She also mentioned the need to figure out how to integrate this into the broader documentation. Silvia expressed her intention to explore this further and potentially send the notebooks to Wes for integration. She also discussed the challenges of running interactive notebooks and the need to reconcile different methods of submitting jobs.
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<strong>New Repository for Project Management</strong>
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In the meeting, Silvia discussed the need to create a new repository for their project, potentially managed by her instead of Wes, to avoid overriding others' work. She also mentioned the need to adapt the instructions to their process. Ellen suggested a meeting with Wes, Krishna, Tim, and Silvia to discuss the best way to publish their Jupiter books. Silvia expressed her progress in converting their slides into a book format and her interest in the notebook feature. The team agreed to continue working on the project and publishing the book.
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<strong>Planning Open Seas Training Project</strong>
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Ellen and Silvia discussed the path forward for their project. Silvia decided to work directly with Wes, who is a great resource, and will set up a repository for open seas training. She plans to bring Pedro in to contribute to the project. The training will be focused on the important aspects to get started, rather than a comprehensive guide. They also discussed the need for better training methods, such as not relying solely on 1-hour webinars.
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<strong>Combining Virtual and in-Person Training</strong>
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Ellen and Silvia discussed the effectiveness of virtual versus in-person training sessions. They agreed that a combination of both formats would be ideal, with virtual sessions for basic training and in-person sessions for more advanced topics. Silvia also suggested conducting office hours-style sessions where participants could present their projects and exchange ideas. They concluded that the key was to provide a mix of tool training and project-focused discussions.
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<strong>DesignSafe Training and Tool Integration</strong>
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Ellen and Silvia discuss creating short, focused videos and notebooks for DesignSafe basics, such as submitting jobs via Tapis. They agree on breaking content into smaller, digestible segments to accommodate users' attention spans. Silvia mentions her efforts to create brief instructional clips and outlines for specific topics. They also consider the challenge of differentiating DesignSafe training from tool-specific content, and discuss the potential of hosting training materials on various platforms. The conversation concludes with the importance of making tools aware of DesignSafe to attract new users and the benefits of online, asynchronous training to reach a wider audience.
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<strong>Open Seas Training and Simcenter Integration</strong>
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In the meeting, Ellen, Silvia, and Tim discussed the implementation of Open Seas on DesignSafe. Silvia suggested a training approach with a regular cadence, where topics are posted on a website and attendees can register for sessions that interest them. They also discussed the possibility of integrating Simcenter into the training. Tim mentioned a meeting with Chris Jordan to discuss the basics of hosting large SQL files on a virtual machine (VM). Silvia expressed her eagerness to understand the implementation beyond the basics. The team agreed to follow up over the next week to tie loose ends and establish a clear path forward.
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